The Add Time in Bulk feature in the Time Tracking module is designed for employees and enables bulk time entry for projects.

Functional Requirements

• Employee must have permissions to create new records in the Timesheet module
  
• Employee must be assigned to at least one project → See how to add a project guide
• Working time can be added for a maximum of three calendar months backwards or three months forward
• Added working time has “unaccepted” status and requires approval by an authorised person
• Time entries cannot be withdrawn (only individually deleted or edited for each entry)
• The system integrates with Time Off, Schedules, settings for employee start-end work times and company default working time settings

Bulk Time Entry Rules

Time Format

Time can be added in bulk as:

• Specific number of hours – the system adds the specified number of hours for each day within the time range indicated by the employee, excluding leaves/absence days if their settings permit (see integration with Time off module). The system does not recognise weekends or holidays (free day profiles) as days off from work, so if the specified time range includes them, entries will be added on Saturdays, Sundays, and holidays as well.
• Specific working hours – the system adds work at specific hours for each day within the time range indicated by the employee, excluding leaves/absence days if their settings permit (see integration with Time off module). The system does not recognise weekends or holidays (free day profiles) as days off from work, so if the specified time range includes them, entries will be added on Saturdays, Sundays, and holidays as well.
• Time range according to schedule – this option operates with extended conditions that check the employee’s schedule settings and global settings. It works as follows:
  • The system checks whether in Settings > Settings > Time Tracking > Basic > Set start and end of an employee’s work, the Schedule option has been selected. If so, and if the employee has a published working time schedule for the given period, the system will generate entries on days when, according to the schedule, the employee should work and will skip days that were scheduled as days off.
  • If the company does not use the Schedule module or the employee does not have a completed schedule for the given period, the system will check the settings in Settings > Settings> Time Tracking > Basic > Set start and end of an employee’s work and depending on the settings:
    • It will retrieve information about their working hours from Individual working hours settings in the employee’s profile and generate entries on days when, according to the settings, the employee should work, skipping days that are designated as days off.
    • It will retrieve information from Default company working hours (set in Settings > Settings > Employees > Basic).
    • Note that if the source information settings for employee start and end work time indicate Individual working hours but the employee does not have working hours set in their profile, the system will use the company’s default working hours settings.

For the system to supplement working time in a project according to the employee’s working schedule, the following is required:

• Company must have Schedule module
• Working time schedules must be configured as the default source of information about employee start and end times
• Employee must have a completed and published schedule specifying the period for which they add working time to the project
• When adding working time, employee must select the time format option – time range according to schedule

Date Range for Time Entries

Employee specifies a specific date range from – to.

Working time can be added for a maximum of three calendar months backwards or forwards.

Remember: If you select the format:

• Number of hours
• Or time range

And the date range includes weekends or holidays, working time will be added on those days as well, even if you do not formally work on those days.

Tip: When adding time in bulk and selecting the number of hours or time range format, set the date range excluding weekends and days off from work.