The Employees tab displays various employee data and allows filtering by specific criteria. You can customise which information is shown and how it’s arranged to suit your organisation’s needs.

Default Data Display

By default, the following columns are shown:

• Name and job position (always visible – cannot be removed)
• Location
• Direct manager
• Team

This view can be customised to match your organisation’s requirements.

Available Data Types

System-Predefined Fields

Choose from these built-in employee profile fields:

• Mobile number
• Location
• Last login date
• Manager
• Birthday
• Employment date
• Team
• Organisation
• Email
• Competency profile (name)
• Seniority
• Project team (for Time Tracking module users)

Custom Fields

Display data from custom fields you’ve created, including:

• Date fields
• Numeric fields
• Currency fields
• Single-select dropdown lists
• Multi-select dropdown lists
• Employee lists

Note: Only closed-type custom fields can be displayed. Text-type custom fields won’t appear as column options.

Learn more about configuring custom fields in employee profiles

How to Select Data for Display

Step 1: Access Column Settings

1. Go to the Employees tab
2. Click the Show/Hide Columns icon in the top right of the header
   

Step 2: Choose Your Columns

In the popup window, you’ll see two sections:

• Columns Visible – currently displayed data
• Columns Hidden – data not currently displayed

Use the checkboxes to select which data should be shown or hidden in the Employees tab.

Step 3: Save Changes

Click Save changes to apply your changes.

After saving, your selected data will appear in Employees tab and deselected data will be hidden.

Best practice: We recommend displaying a maximum of 5-6 columns to maintain data clarity.

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How to Change Column Order

Step 1: Access Column Settings

Go to Employees tab and click the Show/Hide Columns icon

Step 2: Rearrange Columns

In the Columns Visible section:

1. Hover over the dots on the left side of any column name
2. Click and drag to reorder columns as desired

Step 3: Save Changes

Click Save changes to apply the new order.

Pro tip: To add a new column in a specific position, first make it visible using the checkbox, save, then reopen column settings to arrange its position.

Managing Employee Access to Column Customisation

By default, tomHRM allows each employee to customise their own Employees tab view. As an account owner, you can:

Lock Column Customisation

Prevent employees from changing their column settings:

• Go to Employees tab and click the Show/Hide Columns icon
• ✅ Tick Lock the ability for employees to independently change columns and Save changes
  
  
• Employees will see only the columns you set

Override All Employee Settings

Force identical layout across all employees:

• Go to Employees tab and click the Show/Hide Columns icon
• ✅ Tick Override column settings
  
  
• All employees will immediately see your chosen layout

Warning: This permanently removes employees’ individual settings

Best Practice for Company-Wide Changes

1. Test first: Set up your preferred view on your own profile
2. Verify: Ensure all data displays correctly in your desired layout
3. Deploy: Once satisfied, override settings for the entire company

Viewing Column Change History

All changes to column visibility are recorded in each employee’s profile under the History tab, providing an audit trail of modifications.